LOCATION: Overland Park, KS / Hybrid

Summary: Heritage Vet Partners has an immediate need for an experienced and high-functioning Executive Assistant who is a strong collaborator and a team-player to support the Heritage Vet Partners' CEO in the company's Overland Park, KS office.  Heritage Vet Partners is fortunate to have a great culture, driven by great people, and is seeking to add an individual that aligns with our core values.  The company’s rapid growth and mission driven purpose provides an exciting and unique opportunity for the type of person that thrives in a dynamic work environment. 

Primary/Essential job duties include, but are not limited to the following: 

Administrative  

Drafting corporate correspondence, maintaining records and files, ordering supplies, and general management and maintenance of the Overland Park, KS office. 

Scheduling 

Manage the executive's calendar, make travel arrangements, stay abreast of key meetings and prioritize matters.  

Communication 

Communicate on behalf of the executive, when needed.  Field requests for meetings and appointments from others.  Be a strong representative of the CEO when exchanging emails and phone calls.  Be central point of contact for executive for internal and external stakeholders, when executive is unavailable. 

Travel 

This role includes arranging travel and accommodations for the executive.  The incumbent may be asked to travel occasionally for key meetings and conferences.  

Meetings 

Attend meetings with or on behalf of the executive, taking notes, and recording minutes where applicable.  

Project management 

Contribute to project management when assigned.  

Other staff support 

Support other staff in the Overland Park, KS office as assigned.   

Required qualifications: 

• Associate or Bachelor’s degree, or equivalent experience
• Three + years in an administrative assistant role in a small-to-medium size company
• Experience leveraging and using Microsoft 360 suite of products (MS Outlook, MS Word, Excel, PPT, etc.).  Experience with electronic signature software (e.g., Docusign and comparable products) also required.
• Job requires standing/sitting for extended periods of time
• Job requires extended period of time on a computer/screen
• Job routinely requires the ability to lift 10-30 pounds unassisted  

Preferred qualifications: 

• Prior experience supporting a C-suite level executive in a small to mid-size company
• Prior experience working for a start-up or a private-equity backed company
• Prior experience working for an animal health company, veterinary, or healthcare company

Please be prepared to provide references.

JOB CODE: MSO